Software vendors expect any and every company that uses their software to comply with the terms of the licensing agreement. On the face of it, this seems a relatively simple rule to stick to. You buy a software package; you check out what the license entitles you to and what it precludes, and then these parameters guide your use of the software.
Then something else happens—time passes. The software becomes part of your culture, your everyday procedures and practices, workflows and projects. You get on with things. If someone wants to use a certain application, they just go ahead. Rules get blurred as they get forgotten; and that’s exactly when the problems of non-compliance start to grow. In this blog post, we will look at how monitoring your licenses with CQFlexMon can help you stop that happening.
Any software package from just about every vendor—from the big corporations to the smaller niche solution providers— comes with a simple request that you play by the vendor’s rules.
To shrink the sometimes-endless pages of terms and conditions down to one clear message, it’s ‘Don’t Misuse the License’. There are two ways you could fall foul of this rule. One is that you figure that no-one will find out if you make the software available to multiple users but only have a single-user license, in the belief that what happens in your business stays in your business.
Not many companies do this, and even among those that do their intentions are usually innocent—expediency in the light of project deadlines, companionship between colleagues, or every intention of doing it only on that one unavoidable occasion, with the genuine intention that it won’t happen again. The other way, the most common way, of slipping into non-compliance is exactly that—slipping into it.
Company’s lose track of the software they have and the licences that pertain to it. This is hardly surprising when you consider how intensely application-based is the world we live in and work in. Software is everywhere; from basic office applications, to collaboration software, CRM systems, and communications tools, through to AEC and PDM collections and the wide range of sophisticated specialist software available to architects, engineers and the construction and manufacturing sectors. All of it is likely to have some sort of licensing agreement attached to it, so small, no wonder it’s easy to lose track. Yet this is not a tendency to treat lightly. Breach a license and a fine may follow at some point.
The moment you receive a letter from the software vendor, advising you that they intend to audit your licences, it will be too late to rectify any licensing anomalies you may have in your system. You are unable to uninstall or change anything from when the letter is received through to when the audit takes place. Such actions may be identified in the audit.
Symetri’s CQFlexMon provides tools to monitor software assets and avoid such problems, while also proving a far better return on your software investments than may otherwise be the case.
With tools that enable you to easily track usage, ensure vendor license compliance, control costs, and ensure that licensing across your software portfolio is in perfect order, CQFlexMon will resolve licensing issues long before they become problems. You’ll gain control and visibility across all your licenses—from Autodesk, to Microsoft, to any other vendor product; basically, any executable file.
CQFlexMon has a specific module to help achieve ongoing Autodesk compliance: the SAM module. It enables you to report on what software is installed on what endpoint. Standard inventory software may well display the name of the application installed on devices, but CQFlexMon goes several steps beyond that; expanding your knowledge of and control over your software estate.
By installing a small software package on your endpoints, you can run a scan of the status quo. The information is stored on the local device and pushed into the CQFlexMon database.
CQFlexMon gives you visibility of application, serial number, licence type, installation date, install source and location, licence server pointer (in the case of Network Licensed software).
With information about your subscriptions/contracts also added, you’ll gain great insight into how compliant your estate is for all your software.
It is also easy to locate unauthorized software installations on workstations for:
The controlled use of software is fundamentally about the precise allocation of licenses according to need, and complete buttoning-down of your license situation. CQFlexMon enables you to do this with confidence, but that’s just the start point of something altogether more exciting that arises from license monitoring.
CQFlexMon provides by a set of modules from which you can select those most pertinent to the way you run your business. It’s flexible, easy to use, and will prove invaluable in enhancing your internal efficiencies while reducing that troublesome non-compliance risk.
Bluebeam teamed up with Hanover Research to produce the AEC Technology Outlook 2025 report. Conducted in summer 2024, the study examines how global AEC firms are adopting AI, prioritizing sustainability, and integrating digital workflows. Read more!
As the built environment sector accounts for nearly 40% of global CO₂ emissions, achieving net-zero carbon has evolved from aspiration to necessity. In response, Symetri hosted the Paths to Net Zero: Insights, Technologies, and Solutions webinar series in September 2024. This article distils key takeaways from the series, offering a snapshot of challenges, trends, and impactful approaches shaping the future of decarbonization in the AEC industry.
Meet Paul Deyo and dive into his first experience at Autodesk University 2024.